How to Initiate Additional Verifications for Your Organization and Users
ChainIT allows organizations to initiate verifications and reverifications for their own business and internal participants, including employees, officers, and shareholders.
These internal verifications help organizations maintain accurate governance records, validate authority, and stay prepared for audits, transactions, and regulatory reviews. This guide explains where to initiate internal verification requests, how each entry point is used, and what to expect after submission, so your organization can manage verification proactively and with confidence.
When to Use Internal Verifications
Organizations commonly initiate internal verifications when:
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Preparing for audits, lending, or regulatory reviews.
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Keeping governance and ownership records current.
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Verifying employees or authorized signers before granting access.
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Proactively maintaining compliance rather than reacting to requests.
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Reconfirming authority after organizational or personnel changes.
Internal verifications follow the same evidence standards as customer-facing flows and result in immutable records.
Initiating from My Org ID > Reverifications
This is the most direct way to initiate a verification or reverification for your organization.
How it works:
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Navigate to My Org ID > Reverifications.
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Select Request Reverification.
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Choose the verification type.
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Select the target:
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The organization.
- One or more internal users from your organization (Officers, Shareholders, or Employees).
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Review details and estimated cost.
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Submit the request.
This path is ideal when:
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You know exactly what needs to be verified and by whom.
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You want a centralized view of all internal verification activity.
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You are managing recurring or scheduled reverifications.
Initiating from My Org ID > Employees
This path is a shortcut designed for employee-specific verifications.
How it works:
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Navigate to My Org ID > Employees.
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Open an employee profile.
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Select Request Reverification.
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Choose the verification type relevant to that employee.
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Submit the request.
This approach is commonly used for:
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Background or compliance checks.
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Re-verifying employees with elevated access.
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Verifying new hires after onboarding.
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Periodic rechecks for regulated roles.
Each request creates a task for the employee and records the result back to the organization.
Initiating from My Org ID > Governance and Ownership > Officers
Use this path to verify or reverify officers with formal authority.
How it works:
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Navigate to My Org ID > Governance and Ownership > Officers.
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Select an officer.
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Choose Request Reverification.
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Select the appropriate governance or authority-related verification.
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Submit the request.
This is typically used for:
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Annual officer confirmations.
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Authority or role attestations.
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Preparing for financing, audits, or major transactions.
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Ensuring officer records remain current and defensible.
Results are recorded as part of the organization’s governance history.
Initiating from My Org ID > Governance and Ownership > Shareholders
This path is used to verify or reverify ownership and control.
How it works:
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Navigate to My Org ID > Governance and Ownership > Shareholders.
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Select an individual or entity shareholder.
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Choose Request Reverification.
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Select the appropriate ownership or authority-related verification.
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Submit the request.
This is commonly used for:
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Annual ownership confirmations.
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Beneficial ownership updates.
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Preparing for KYB reviews or regulatory reporting.
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Detecting changes in ownership structure.
Each completed verification strengthens the organization’s ownership audit trail.
Using Recurring Reverifications Internally
For verification types that support recurrence, you can enable scheduling during setup.
How it works:
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Under Frequency, select Recurring.
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Under Repeat on, select a recurrence (for example, monthly, quarterly, or annually) or select Custom to set your own interval.
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(Optional) Configure when tasks are generated ahead of the due date by editing the Task Creation field.
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Select an end date or condition.
Recurring internal reverifications are often used for:
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Annual governance confirmations.
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Periodic authority revalidation.
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Ongoing compliance requirements.
Each cycle creates a new task and a new verification record. Previous results are never overwritten.
What Happens After Submission
For all internal verification and reverification requests:
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A task is created and assigned to the relevant person or entity.
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The task is completed through the ChainIT app or portal.
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Results are validated and recorded.
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A new immutable verification record is added to the organization’s history.
You always retain visibility into status and completion.
How Organization Tasks Are Assigned and Completed
When a verification or reverification is requested for the organization itself, the resulting task appears in the organization’s Task List rather than being sent to a specific individual automatically.
These tasks represent actions that must be completed on behalf of the organization, not by an end user in a personal capacity.
How it works:
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A verification request is created for the organization.
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The task appears in the organization’s task list.
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An Org Admin assigns the task to an authorized internal user.
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Only users with the KYB Verifier or Org Admin role can be assigned to complete the task.
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The assigned user completes the task through the Business Portal.
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Once completed, the verified result is recorded and associated with the organization.
This assignment step ensures that organizational verifications are completed only by users who are authorized to act for the organization and that every action is properly tracked.
Tasks cannot be completed without assignment, and tasks cannot be assigned to users who lack the required role. This protects the organization from unauthorized or incomplete submissions while preserving a clear audit trail.
Why This Matters
Initiating verifications internally allows your organization to:
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Maintain continuous compliance.
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Proactively manage governance and authority.
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Reduce delays when external verification is requested.
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Build a strong, auditable record over time.
Instead of reacting to requests, you stay prepared.